ESLAV regard your privacy as important. This privacy notice describes how the information we collect from you enables us to send you information about our industry in which you have registered an interest. By providing us with your information you consent to us processing it for this purpose. We will not sell or pass on your data to a third party.
Who are we?
The European Society of Laboratory Animal Veterinarians, ESLAV, gives veterinarians a forum to discuss issues which concern them, in the field of laboratory animal science, in general and in Europe specifically. The society’s objectives are to promote and disseminate expert veterinary knowledge within the field of laboratory animal science.
Who controls my personal data?
The Data Controller is ESLAV.
ESLAV’s registered address is c/o F. Decrock, 78, Boulevard Gallieni, 92130 Issy les Moulineaux, France.
To contact ESLAV about any data protection issues please email email@example.com
ESLAV is committed to protecting your privacy and personal data as defined in the Data Protection Act 1998, the General Data Protection Regulation ((EU) 2016/679) or any successor legislation in the UK to the GDPR or the Data Protection Act 1998.
What is Personal data?
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: “any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
What personal data does ESLAV collect from you?
As a subscribing member, ESLAV collects your;
Company name and address (or personal address if supplied)
Qualifications and dates
Your field of interest
As a meeting registrant or delegate, ESLAV collects your;
Company name and address (or personal address if supplied)
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information for advertising. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.
We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.
They enable us to:
Estimate our audience size and usage pattern.
Recognise your computer or device when you return to our site.
Increase the ability for our embedded video and radio players to load faster.
What does ESLAV do with your information?
ESLAV will collect and use your personal data to:
Send updates regarding the status of your membership;
Send invitations, details and updates about industry events in which we believe you will be interested;
Send newsletters about ESLAV;
ESLAV will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information secure, accurate and up to date, and not keep it for longer than is necessary.
Who Will Your Data Be Shared With?
ESLAV outsources its Secretariat Services contract to Agenda Resource Management Ltd.
How does ESLAV protect my data?
To support compliance with all relevant UK and EU data protection law and the requirements of the General Data Protection Regulation (GDPR). Agenda Resource Management, on behalf of ESLAV, have implemented a personal information management system (PIMS) in accordance to the British standard BS 10012. The objective of the implementation of the PIMS is to provide direction and support for compliance with data protection requirements and good practice. Agenda shall establish, implement, maintain and continually improve the PIMS, including the processes needed and their interactions, in accordance with the requirements of the British Standard BS 10012.
Certification and alignment to ISO/IEC 27001 Information Security Management, BS EN ISO 9001 Quality Management, ISO 22301 Business Continuity and BS EN ISO 14001 Environmental Management and Cyber Essentials are used to support the PIMS as well as suitable qualified and experience personnel in the roles of data protection officer, information security and data owners. These roles will oversee and review data processing activities, maintain data inventories and data impact assessments to ensure that adequate organisational and technical measures are in place which are reviewed on a yearly basis.
Can I find out what information ESLAV hold about me?
ESLAV, at your request, will confirm what information we hold about you and how it is processed.
What forms of ID will I need to provide to access this?
ESLAV accepts the following forms of ID when information on your personal data is requested:
Plus a utility bill dated within the last three months.
What is ESLAV’s s legal basis for processing of your personal data?
By consenting to this privacy notice you are giving ESLAV the permission to process your personal data.
Consent is required for ESLAV to process the personal data listed above, but it must be explicitly given.
You may withdraw consent at any time by emailing firstname.lastname@example.org
- Legitimate Interest
You have requested or had dealings with ESLAV previously and ESLAV believe that you will be interested in the marketing information that ESLAV are sending to you. If you wish to unsubscribe you can email email@example.com
Who do you share my information with?
ESLAV will not sell or pass on your personal data to third parties and will only use the information for the purpose identified.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that ESLAV refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.
In the event that you wish to make a complaint about how your personal data is being processed by ESLAV or how your complaint has been handled, you have the right to lodge a complaint directly with the Information Commissioner’s Office (ICO) and ESLAV.
The details for each of these contacts are: